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Interesting, but annoying, behaviour of Excel with exported Sharepoint list

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You can export the contents of a Sharepoint view to Excel, this is handy for doing further analysis on the data, and maintain a link to the list so that when you synchronise the worksheet any new items will be brought through.

I have a list which contains a number of dates which I exported to Excel.  The data filled in A2 to J13 (A1 to J1 being the headers).  In columns K et seq I crested a number of formulas and used the fill down functionality to automatically copy the function down as far as row 166, i.e. much further down, my thinking being that as more data was populated from Sharepoint the functions would be there to pick it up.

So at this stage the function in K13 is =IF(C13=””,””,C13), this just redisplays the content of C13 but has different formatting applied,  and the formula in K14 is =IF(C14=””,””,C14), which is blank because C14 is blank (this is the purpose of embedding the thing I want to apply in the IF statement).  When I add an item to the list on Sharepoint and synchronise I expect K14 to display the new value, but it doesn’t.  When I now look in K14 the formula now reads =IF(C15=””,””,C15).  It is as if synchorising the list has inserted a new row, updated the formulas to keep them pointing to the same cell (which is now one row lower) but not moved the formula.  Wierd!


Written by stephenboothuk

July 20, 2011 at 4:56 pm

Posted in Uncategorized

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